Epic App Solutions // The Paperwork

THE PAPERWORK IS NOT COMPLICATED.

We are a two-man firm and we put it on paper before we build. Most people have never heard of a letter of intent, so it is here — along with the other documents we actually use. Each one is explained in plain language. Each one has the real form. Fill it in, copy it, send it.

THE POINT These terms are not complicated. They exist to protect both sides — including you.
THE ENTRY Everything starts as a case — even one as simple as "I need a website." We prototype until we know we can build it, then the paper, then the build.
THE FLOW Idea → Letter of Intent → Talk under NDA / Non-Circumvention → Prototype → Signed Agreement → Build
00 // Read This First

Why these forms are public.

Before we build a prototype for anybody, we ask for a letter of intent. Most people have never heard of one, so they never think to send it — and that is exactly why this page exists. A letter of intent protects you: it puts on record, in writing, that both sides are serious before anybody spends real money or real hours.

The rest of the set is here for the same reason. These are the working documents of a small firm — the same shapes we use when we hire somebody to paint a wall or fix a computer. Nothing on this page requires a law degree to read.

If somebody will not put it in writing, it was never real. If they will, it takes ten minutes.
"The worst friend you can have is the one who shows up, doesn't want to pay, and doesn't clean up after themselves. That's not your friend. The paperwork is how you find out which one you're talking to." — Capt.
01 // Letter of Intent (LOI)A letter that says what you intend to do. That is the whole document.

A letter of intent is not a contract. It does not obligate anybody to build anything or buy anything. It says, in writing: we intend to do this, and here is the shape of it.

You can send one right now by business email. An email from your business address that states what you intend to do is a letter of intent. There is no special stationery, no notary, no magic words. The sent email is the record.

Why bother? Because the date matters. Once it is in writing, there is a timestamped record of who intended what, and when — before deposits, before prototype hours, before anybody's idea walks out the door. It protects the person sending it as much as the person receiving it.

The letter is the gate on our side too: no letter of intent on file, no prototype. If your idea is already laid out and ready to show, the C-NDA below — confidentiality and non-circumvention in one document — is what lets everybody talk freely right away.

Fill this in and the letter writes itself. Send it to us — or keep the format for your own deals.

Open as Email to EAS

Permalink: share this letter of intent form as its own page →

02 // C-NDA — The Basic One We SignBoth promises in one document. This is the one we actually sign.

The C-NDA folds the two protections into a single agreement: confidentiality — neither side can talk about what it was shown — and non-circumvention — neither side can go for the other's idea, or route around the other to a contact it was introduced to. One signature covers both.

Seven years is the usual term around here. It could honestly say ten thousand and change nothing — the promise is the promise.

"Everybody has ideas — I've got plenty of my own, and not enough money for all of them either. It takes money to make money. If I don't have it, your idea doesn't get built no matter how good it is — and I'm not pulling it out of another company to make it happen, because people who think a working business is a piggy bank don't stay up long, unless they make perverted profits like pet rocks. So no — I'm not stealing your idea. The paper takes ten minutes so everybody can talk like adults." — Capt.
Want the halves separately instead? The plain mutual NDA is the next section, and the standalone non-circumvention is right after it. Most EAS conversations start with this one.
03 // Non-Disclosure Agreement (NDA)"We don't talk about your stuff. We can't go for your idea either."

An NDA gets used when a real conversation needs real details — the actual idea, the source code, the customer list, the numbers — before there is a contract in place. Around here it does two jobs: confidentiality says we can't talk about what you showed us, and non-circumvention says we can't run off and build it ourselves. That is the part people actually care about — I can't go for your idea.

This version is mutual: the same promise runs in both directions. That is the fair default when two businesses are evaluating each other. We usually sign for seven years — long enough that nobody has to think about it again.

"In twenty-five years I have never watched anyone steal an idea. People are that lazy — if you don't hand it to them that day, they don't want it. The paper is still worth ten minutes." — Capt.
An NDA covers talking. It does not hand anybody ownership of anything, and it does not commit either side to do the deal. Those are separate documents — usually the contractor agreement below. The non-circumvention agreement in the next section is the same promise with the teeth showing.
04 // Non-Circumvention AgreementYou don't get to cut out the person who made the introduction.

Business runs on introductions. If we bring you to one of our specialists, suppliers, partners, or clients — or you bring us to yours — this agreement says neither side gets to route around the other and take the relationship direct. The person who made the connection stays in the deal they created.

For a two-man firm this one matters. We keep specialists around the firm instead of on payroll — the right tool when the job calls for it. Introducing you to that tool belt cannot come with an invitation to empty it. And when the "idea" is the thing being introduced, this is the clause that says it plainly: we can't go for it, and neither can you.

It runs both ways. If you introduce us to your people, the same rule protects you. Pre-existing relationships and publicly known contacts are excluded — you cannot fence off somebody the other side already knew.
05 // Simple Contractor AgreementThe open one. Paint my house. Fix your computer. Same shape.

Most service jobs are the same five questions: who is doing it, what exactly they are doing, how much it costs, when it happens, and what changes the deal. This is the generic two-party agreement for that — a client on one side, a contractor on the other, a job in the middle.

Use it for a website, a fence, a repair, a consulting gig — any straightforward job where one side performs work and the other side pays for it.

If the job involves real money, real liability, licensed trade work, or anything where a mistake hurts somebody — have an attorney read the final version. That is normal practice, not an insult.
06 // White-Label Partner AgreementSell our sites under your name. Keep the margin.

Every theme on the themes board is free to download. What a business pays for is the hookup — installed, customized, their name and their info, live on the web. That hookup runs a flat $500 per site, billed to you as the partner. You sell the same site to your own client at whatever price you set. Upcharge all you want — the margin is your business, not ours.

Who this is for: an advertising or marketing firm with a book of clients, or a solo operator — one person, a laptop, and accounts that need websites. You keep the client relationship and the retail price. We stay invisible behind your name, or we can be credited as the build partner if you would rather show the engine. Your call.

This is not an open service. We interview every partner before any agreement gets signed — a short working call to make sure our policies align: honest pricing, no bait-and-switch, client data handled right, nobody promising things the site does not do. If the policies do not line up, the partnership does not start. That protects your clients and it protects the themes.
The client still owns their site. The theme stays free, the domain stays registered in their name — we never ask for a transfer. The $500 is the build-and-hookup labor billed to you. What you bill your client is between you and them.
“You bring the client. We build the site. You set the price. That is the whole program — the rest is just putting it in writing.” — Capt.

Fill this in, then call or email for the partner interview. The paper is the easy part.

Open as Email to EAS
07 // For Law Firms — Legal-Team EngagementTechnical work for attorneys. Contracted, public, and clean.

EAS takes technical work from law firms under contract, and only under contract. Contracted and public work, grey-hat and white-hat methods — that is the whole menu. We do not do black-hat work: no unauthorized access, no breaking into systems the client does not own or control, no games. We did not get twenty-five years in this business doing it the other way, and we are not starting for your case.

Most of this work is IPR — intellectual property rights. There is also one criminal matter on the record: Capt. found evidence in the course of contracted work that had to be turned in, and it turned criminal. That clause is in the agreement below and it is not negotiable — when the work finds a crime, the evidence goes to the law.

Capt. works with legal aid and attorneys from New York to the tip of Florida — learning how they fight these cases and translating the technical side past the big words, so the legal team, the client, and if it comes to it a jury actually understand what the evidence says.

This engagement comes with a padded gag contract. We will provide the work, the findings, and our case studies to your legal team. We will not testify. Capt. does not take the stand anymore — no depositions, no witness chair. If your matter needs a live expert, we can suggest people who will go in, and our case studies go to the legal team with them.
Earlier this year Capt. shut down a nonprofit that was scamming veterans. We keep the names off this page — but we have the report, and if your firm calls we can provide whatever we say.

A big share of this work is reviewing the people billing business owners. The number one finding: fake contracts full of fake line items — clients paying for services nobody is performing. If your client cannot explain what their IT vendor actually does for the money, that is a case.

A SWOT is available too — strengths, weaknesses, opportunities, threats, run against the operation — and it carries a padded contract of its own. The terms are not flexible: all company email and all CCTV footage has to be on the table, in writing, before we start. Partial access means partial truth, and Capt. will not take the case.

"My job is to make the technical side plain enough to fight with. The big words are my problem, not yours — you battle it in court, I make sure you understand what you're holding." — Capt.

Fill this in and send it. The understanding writes itself — the interview is still required.

Open as Email to EAS
08 // The Fine Print

How to actually use these.

Fill in the blanks, build the document, copy it into an email or a document both sides can sign. For the letter of intent, the sent business email is the document — no signature needed. For the rest: both sides sign, both sides keep a copy. Done.

These are the plain-language working versions we use at a two-man firm. They are a starting point, not legal advice — we are builders, not your lawyer. On anything big enough to hurt, spend the hour and have your attorney read the final draft.

TEN MINUTES, NOT TEN PAGES

Ready to put it in writing?

Send the letter of intent, or just call the firm and say what you intend to do. We will tell you which piece of paper the case actually needs.

Capt.